The Office of Grants and Contracts Accounting is dedicated to serving the post-award needs of investigators and departmental administrators by providing a post-award accounting function for all awards received by the University. The office is responsible for establishing accounts for new awards in the University accounting system, entering the appropriate budget and overhead information for each award, and preparing all billing and financial reporting as required by the sponsoring agency. Assistance is provided to investigators and administrators on issues such as allowability of costs, availability of funds, cost sharing, and general information regarding accounting and costing policies. Other areas of responsibility include grants and contracts accounts receivable, award closeout, record retention, and coordination of the annual federal audit.
Grants and Contracts Accounting follows a cradle-to-grave management concept, in which one accountant is responsible for an award from inception to closeout. This practice of using a single point of contact eliminates uncertainty and provides a consistent relationship between the investigator and the office. However, any staff member can offer assistance in the absence of the department's assigned accountant.
If you have any questions, or would like to speak to someone about your award(s), please feel free to call, e-mail, or just drop by the office. Someone will be happy to assist you.
Main office number: 504-865-5581
| Name | Title | Phone | ||||
|---|---|---|---|---|---|---|
| Tanya Stevens-O'Rourke | Assistant Controller, Grants & Compliance | tsteven@tulane.edu | x42793 | |||
| Lori Rigby | Associate Director | lrigby@tulane.edu | x42773 | |||
| Lanissa Grogan-Stewart | Senior Accountant | lgrogan@tulane.edu | x42610 | |||
| Joni Bran | Senior Accountant | jbran@tulane.edu | x42788 | |||
| John Collins | Accountant III | jcollin1@tulane.edu | x42699 | |||
| Gail Lassair | Accountant III | glassair@tulane.edu | x58337 | |||
| Nicole LaBranche | Accountant III | nlabran@tulane.edu | x42797 | |||
| Crystal Gray | Accountant III | cgray8@tulane.edu | x42795 | |||
| Shannon Vitrano | Accountant III | svitrano@tulane.edu | x55109 | |||
| Diaundra Barnes-Martin | Accountant II | dbarnesmartin@tulane.edu | x42796 | |||
| Jimmy Tran | Accountant II | htran9@tulane.edu | x42278 | |||
| Nicholas Kim | Accountant II | nkim7@tulane.edu | x42781 | |||
| Enid Fahrenholt | Accountant II | efahrenholt@tulane.edu | x42747 | |||
| Corey Harris | Accountant II | charris21@tulane.edu | x42798 | |||
| Jessica Bourne | Senior Effort Compliance Analyst | jbourne1@tulane.edu | x42761 | |||
| Heather Grego | Effort Compliance Analyst | hrobelot@tulane.edu | x42780 | |||
| Omar Fleury | Effort Compliance Analyst | ofleury@tulane.edu | ||||
| Barbara Harris | Administrative Assistant | bharris4@tulane.edu | x55109 | |||
| Ray Busche | Systems Specialist | rbusche@tulane.edu | ||||
| Departmental email | grants@wave.tulane.edu |
Effort Reporting
Documents
- ERS Calendar [Word document]
- ERS User Guide
- Quick Reference Guide for Certifier
- Quick Reference Guide for the DC, SubDC, Pre/Post Reviewer
- Role of the Departmental and Sub-Departmental Coordinators [Word document]
- Role of the Pre Reviewer [Word document]
- ERS Basic Overview [PowerPoint document]
- Cost Transfers Step-by-Step & Pre Review Step-by-Step [PowerPoint document]
- Video Training on How to Complete ERS Cost Transfers [Box]
- Certifier Instructions [PowerPoint document]
Helpful Links
- Dept Contact
- Login to ERS
- Effort Reporting
- Controller's Office Leadership by Office
- Retro PAF Form & Instructions: https://hr.tulane.edu/labor-distribution
- Retro PAF Approval Workflow
- Labor Distribution Step by Step Instructions: http://hrtraining.tulane.edu/HCM/HCM_labor_distribution/data/toc.html
- Labor Distribution Training Video: video link
Single Audit Reports
Additional Links
